Databases

Database Interface

Breadcrumb

The Interface Explanation
 
NOTA BENE/NOTE WELL: This web interface works best with the latest versions of the supported browsers: Apple’s Safari, Google’s Chrome and Microsoft’s Internet Explorer (sorry Firefox lovers). If you are having trouble with this interface, you may be using a unsupported browser or a too old version of one of the supported ones.

NOTE VERY WELL:
Log out when you are done. Inaction on any layout will time you out after 15 minutes automatically. Logging out opens an opportunity for another person to access the available databases. There is a limit to the number of people logged on at any particular moment. The person denied immediate access may be you next time. To log out, click on the Folder icon on the left end of the database interface’s top tools panel and choose “Log Out.”


This layout and the others explaining the interface contain no data fields for viewing and searching. You will have to use one of the green buttons to get to any data and a layout where the various available actions of the interface made any sense.

THE INTERFACE

The basic sections of the user interface’s top panel will be described below. Some of the icons will move you to another layout for a more detailed explanation of the submenus associated with that particular icon. Some action items described in these explanatory layouts will be unavailable to you (marked by being dimmed out), especially if you are logged in as a ‘Guest.’
 
Go to the
Common Search Fields
Layout
Go to the
First Basic Modular
Layout
(Herbarium Details)
This web database uses Filemaker’s Web Direct user interface consisting of a graphic-icon tools panel right below the browser’s tabs panel. You will see a copy of this panel below as an illustration. This tools panel will be present above any of the various layouts you can access through clicking on various action buttons, such as the three green “ Go to” ones on the right and slightly below. Some of the icons presented below lead to other explanatory layouts (mainly the Folder, Circle, Sort and Magnifier icons.
 
 
 
 
The Folder icon on the left end of the tools panel gives access to the main action menu, including ‘File,’ ‘Edit,’ ‘View,’ ‘Layout,’ Insert,’ ‘Records,’ ‘Scripts,’ and ‘Help’ as well as the ‘Log Out’ action option. This icon leads to a further explanation of available actions through the icon.
 
 
 
 
 
 
 
 
 
 
 
 
The ‘pointers’ let you move back and forward through the records of the database or the ‘found set’ (the records found as the result of a search).
 
The number field allows you to enter the sequence number of a record within the found set or all the records and then, by hitting ‘return’ to go to that record.
 
This circle illustrates graphically the proportion of the total number of records that the current ‘found set’ represents (the records found as the result of a search). As indicated by the little upside-down triangle, clicking it leads to a related action menu on the current ‘found set’.
 
The ‘+’ sign allows you to add records while the ‘-’ sign allows you to erase records if you have permission. As a guest, you will find these icons deactivated.
 
The rising bars allow you to sort the records based on any of the fields in the database. Clicking it leads to a related action menu allowing you to enter sorting criteria.
 
The magnifier (or eyeglass) starts search mode, allowing you to enter the search criteria in the various layouts containing data fields and configuring a search (restricting the records to those containing all the criteria (’and’ criteria) or expanding the records to include those containing at least one of the criteria (’or’ criteria) or omitting records that contain the ‘omit’ criteria from the ‘found set.’ Clicking this icon leads to a related action menu related to searches.
 
Quick Find will find all records containing the entered search term in any field in the current layout.
 
 
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